Payments of bookings

In the normal case, a booking will be paid all at once, in a single payment. In this case, you need never look at the payments associated with the booking. One payment for the full amount will be automatically created, using the default payment method.

However, in some cases, students may request more flexible payment conditions. For example, a student may want to pay a large booking in installments. In this case, you will need to click on the payments-button on the booking form. Here you can define the individual payments and when they are due. When the booking is printed out, KVS will print out a separate sheet for each payment.

The payment register is shown at right. The fields are:

Payment method. the method of payment, defined from the accounting-options window.

Amount. The amount of the payment.

Due. The date the payment is due.

Status. The status of the payment:

• not booked - still in work, has not been printed or exported to the accounts.
• book - has been printed and exported to the accounts.
• paid - this payment has been marked in KVS as received.

Note. Any note you would like to make about the payment.

Important note: you are free to define payments any way that you like. It is your responsibility to ensure that the payments add up to the correct total. If, for whatever reason, they do not add up correctly, KVS flags this with a red exclamation point on the payment button of the booking form.