Invoices

This menu item presents you with a window listing all debit bookings that have been entered, but not yet printed or exported to your accounts. These have the status is "not booked"

After you have determines which bookings you want to invoice by setting the option buttons "wait" and "process" accordingly, click OK.

Now you need to decide what you want to do with the invoice cover letters:

• Save only: The cover letters are saved in the working directory of KVS, but not printed. This is useful if you need to adapt the letter before printing it. Please be patient, Word is very slow.
• Skip: KVS will not produce any cover letters.
• Continue: The cover letters are saved in the working directory of KVS and printed, but not printed. Do not forget to put letterhead in the printer. Please be patient, Word is very slow.
• Abort: Terminate the entire process. The bookings still have the status "not booked".

Then you need to decide what you want to do with the invoicess:

• Save only: The invoices are saved in the working directory of KVS, but not printed. This is useful if you need to adapt the invoice before printing it. Please be patient, Word is very slow.
• Skip: KVS will not produce any invoices.
• Continue: The invoices are saved in the working directory of KVS and printed, but not printed. Do not forget to put invoice letterhead in the printer. Please be patient, Word is very slow.
• Abort: Terminate the entire process. The bookings still have the status "not booked".

Finally you have the choice of exporting the bookings into your accounts or not. If you click on "abort", the bookings still have the status "not booked". If you click on "export", the bookings will be exported into your account, and their status becomes "booked".

Errors may occur in invoicing, e.g., you are missing a template, or your accounting software reports an error. Please read the error message carefully, and correct the error. Then export the booking again if necessary.