Daily Schedule

The daily schedule is probably the window that you will look at the most. It shows you all events planned in your school on a given date - it highlights problems and allows you to edit, add and delete individual events.

You should regularly inspect the daily plan, not only for the current day, but also for the next few days in the future. This way KVS can show you potential scheduling problems in time for you to correct them.

Information in the daily plan is color-coded as follows:

• Background color. The background of an event is the normally color of the subject being taught.
  • If the background of an event is black (see Eton in the screenshot), it indicates that the teacher is on vacation, and no substitute has been assigned.
• Frame. Regular weekly events that have not been changed have no frames.
  • A cyan frame (around Aachen at 12:00 in the screenshot) indicates a standard event where one or more items have been changed for this particular instance, e.g., a substitute teacher has been assigned.
  • A black frame (around Bath in the screenshot) indicates a regular event that has been cancelled.
  • A pink frame (around Aachen at 08:00 in the screenshot) indicates a one-time additional event.

The scale from left-to-right is always time. However, the vertical scale is set according to the option you choose when you display the schedule.

• By room. By default, the vertical scale shows the rooms where the events will take place. Events shown below all rooms have no room assigned - these may be, for example, external courses.
• By teacher. If you select the option "by teacher", then all courses for a particular subject (selected in the drop-down) are shown according to who is teaching them. This is an easy way to find out when teachers are available in the course of the day.
  • In this mode, if a teacher's name appears on a black background, this indicates that the teacher is on vacation.

• Conflicts. If this button is disabled, there are no conflicts amongst the displayed events. If the button is enabled (as in the screenshot), there are conflicts. A conflict almost always requires a solution - either a teacher is scheduled to give two simultaneous courses, a room is double-booked, or there are two simultaneous events planned for the same course.
• Attendance. This button is always enabled. It generates a report showing which of the displayed events are likely to have fewer students attending than the minimum attendance defined in the course-type. If the report is empty, then KVS does not expect any events to be under-attended.
• Extra event. With this button, you can plan an additional event for any course and add it to the daily schedule.
• Room plan. This button generates a report showing which rooms the events are scheduled for. If your courses frequently change rooms, you may wish to print this list and put it somewhere students and teachers can look to find out where to go. The room plan will use the special template "ReportRoomPlan.htm" if it is present. Otherwise it will use the standard template "Report.htm".
• Event summary. This button creates a report summarizing all information about the courses, sorted by teacher.