This document lists the changes made to each version of KVS. There are three categories of changes:

• Major. A significant new functionality
• Minor. A minor enhancement
• Bug. Correction of an error

Version 4.2.13 (5 May 2010)

Major. Added a new option to the renewals process: the ability to contact students by email. Caution: depending on the school's email configuration, emails may be sent immediately, with no chance to review them. Schools should test this feature carefully before using it.

Major. Teacher availability has been substantially extended. There are now two levels of availability, which allows the school to differentiate between times when the teacher definitely wants to teach and times when the teacher is available but would prefer not to teach.

• In the Teacher Availability interface, definite availability is indicated with "!!", and non-preferred times with "??".

• In the Daily Plan (displayed by teacher), definite availability is shown with a green background, and non-preferred times with an orange background.

• In the Meeting Planner, teacher availability levels are displayed as "free" (definite) and "free?" (non-preferred).

Minor. Added a new option under "Options:General" to control how teachers are sorted in the meeting planner. Previously, teachers were sorted alphabetically. Now then can also be sorted by qualifications or by seniority (based on the teacher's entry-date).

Minor. The size of the teacher-note in the event clean-up has been increased. This allows teachers to enter substantially more text. Caution: extremely long texts may make reports such as the class-card more difficult to read.

Minor. Previously, equipment was only shown as "in use" when reserved for regular course meetings. Equipment is now managed for one-time reservations as well.

Minor. Added a new report on student class cancellations.

Bug. On a few forms, such as the booking window and the course-type window, the last change made to a text field would be lost if the user's last action before saving was to click on a tab. This has been corrected.

Bug. On the administrative tasks window, the count of pending invoices included unpaid bookings with no payments defined (hence no invoice was possible). This has been corrected.

Bug. Corrected a problem whereby events planned for days when the school was closed (full holidays), were not properly displayed on the daily plan.

Version 4.2.12 (18 April 2009)

Major. Optimization for KVSonline: internal rework in the calculation of future course events, affecting many parts of the system. While the functionality remains unchanged, the reduced network traffic makes KVSonline faster and more reliable. As a side effect, parts of KVS are also significantly faster.

Bug. Corrected an error whereby events on Sundays could be displayed incorrectly, for example, in the Class Card.

Bug. Corrected an error in the calculation of projected teacher salaries; cancelled events are no longer counted.

Bug. In the unlikely event that two people simultaneously entered a booking, both manually changing the booking number to the same value, one person's booking would be overwritten. This is now prevented, and the second person to save will receive an error message.

Minor. Re-worked the teacher vacation report to show all vacations, even if no events are affected. Omitted course-level and course-material from the report, as these made it unnecessarily slow.

Version 4.2.11 (29 January 2009)

Minor. Added two additional rounding options: rounding to two zeroes and rounding to three zeroes.

Minor. Contracts generated from the booking form now have the same options for saving and printing as all other documents.

Version 4.2.9 (23 December 2008)

Major. Added compatibility with SQL Server 2008.

Major. Added compatibility with Sage SESAM 2008. See the Support FAQ for important information about Sage SESAM 2008.

Major. Added a new report that shows lesson balances for students that have not attended any class after a selected date.

Major. Added a new type of bonus based on the number of enrolled students. The existing bonus based on the number of attending students is still available.

Minor. Added additional standard markers **TelP**, **TelB**, **Email** and **Fax**.

Minor. By request, the teacher-selection for meetings and events is now sorted alphabetically rather than by qualification.

Version 4.2.7 (18 October 2008)

Minor. Adjusted licensing code so that KVSonline only occupies one license, rather than the number of concurrent users. Reason: KVSonline usage is billed separately, and it would not be fair to charge more than a single license fee for the connections.

Bug. Fixed an error whereby it was possible to delete groups and students, even if they were in use.

Bug. Subtotaling has been corrected in the student journal.

Version 4.2.6 (18 August 2008)

Minor. Added "extra" fields to the student renewal report. Only extra fields that have been names are available.

Minor. Added the course note field to the class card report.

Bug. Fixed an error in the teacher vacation report.

Bug. Fixed an error with the toolbar buttons that create bookings (error introduced in KVS 4.2.5).

Version 4.2.5 (21 June 2008)

Major. Added the ability to choose the template to use each time invoice-letters are printed. This is useful for schools that wish to send different letters for companies and individuals, for different course types, etc.

Minor. Added new markers for invoices and invoice letters (see handbook for a complete list).

Minor. Added new general option to control how documents based on bookings are named: by the ID of the billing address (as in previous versions of KVS) or - new - by transaction number or by the name of the person in the billing address.

Minor. Added default columns for first- and last-names to various student reports.

Bug. Fixed an error in the daily plan, where the teacher availability (shown as a hashed background) did not scroll properly.

Bug. Fixed an error in the daily plan, where a room deleted from a regularly-scheduled event would be reset the next time the event was modified.

Bug. Fixed small problems with report filters: under certain circumstances, filters for boolean and date fields did not work correctly.

Version 4.2.4 (1 March 2008)

Major. This update substantially improves performance, especially for larger schools and for schools using KVSonline.

Version 4.2.3 (14 January 2008)

Bug. Corrected an error in the financial earnings report that led to small inaccuracies.

Version 4.2.2 (5 December 2007)

Bug. Student names containing an apostrophe (') are now handled correctly.

Version 4.2.0 (29 June 2007)

Major. Added start and end-dates to course meetings. This allows schools to effectively plan the end-date of courses at the time a course is created.

Major. Added "recurrence" to courses meetings. This allows a meeting to take place every 2 weeks, every 3 weeks or every 4 weeks.

Major. Added "equipment" that can be reserved along with course meetings or individual course events. The school defines a list of available equipment (anything from projectors to cars), and KVS tracks which equipment is schedule for which meetings and events. The daily plan includes a new view to display which equipment is in use where, and at what time.

Minor. Users of the "accounting interface can is now possible to enter a separate account associated with each subject, in order to keep track of turnover per subject.

Bug. KVS 4.0.18 introduced a bug, whereby teachers could print any "class card". This version once again restricts teachers to printing "class cards" only for courses that they teach.

Version 4.1.1 (23 March 2007)

Bug. Introducing the unique serial numbers in KVS 4.1.0 caused a problem with the automatic course renewals. This update corrects the problem.

Version 4.1.0 (23 March 2007)

Major. Added the new document type "Contract". The contract is printed directly from the booking window, and can be used to print a summary of the booking for the student or company representative to sign.

Major. Added unique serial numbers to payments. Invoices and receipts have separate number sequences. There are corresponding accounting options as well as a new report.

Bug. Corrected an error in the salary report (introduced in 4.0.18), where the teacher name appeared in place of the course name.

Minor. The reminders windows displays faster. Note that the reminders window is always slower at Accounting and Management levels, due to the necessity to check all teacher salaries for problems.

Minor. Added color coding to many reports, so that course names are displayed with the color of their subject.

Minor. Added "active" checkbox to most reports, so that inactive items are by default not available.

Version 4.0.18 (8 February 2007)

Bug. Corrected minor internal errors when creating the reminders list.

Bug. KVS warned the user before saving changes to a "posted" booking, but then saved the changes anyway. The user can now cancel the save process.

Minor. Speed-up of the archiving process - for large schools, the process may be up to 10 times faster than before.

Minor. All teacher reports now include optional columns for the last-name and first-name of the teacher.

Minor. The teachers' interface formerly allowed teachers to view the daily plan for their own events. This meant that they could only see one day at at time. The event-summary button on the daily plan now allows teachers to print a summary for several days.

Minor. Prevent the user from clicking on a new date for the daily plan, before the currently selected date has finished displaying, to avoid an annoying error message.

Minor. Added Portuguese as a possible correspondence language.

Minor. On days with no events, previous versions of KVS searched for events to archive once each hour. Beginning with this version, the archiving process will run only once, just as on any other day.

Version 4.0.17 (8 December 2006)

Bug. Corrected an error in the company attendance report.

Bug. Corrected an error in the "groups" window.

Version 4.0.16 (28 November 2006)

Bug. As documented in the FAQ, there is a bug in a Microsoft component that can lead to data in one field of a form not being saved. Microsoft apparently has no plans to correct the error. This update implements an internal workaround to solve the problem.

Minor. Previously, the passwords for individuals (used for teacher and student logins) were stored in the database in plain text, even though they were not visible through the KVS interface. As of KVS 4.0.16, these passwords are stored in encrypted form, using a one-way encryption algorithm.

Version 4.0.15 (19 October 2006)

Bug. In the booking window, the billing and correspondence address were reversed. This was only a display problem - the addresses were stored and used correctly.

Bug. In the student overview report, the cancellation status is now shown correctly.

Minor. The course overview report now also includes course material.

Version 4.0.14 (25 July 2006)

Minor. Corrected an error handling teacher names containing apostrophes (e.g., O'Brian).

Minor. Prohibit the deletion of bookings (requested by schools where bookings were accidentally deleted).

Minor. When students are manually added to an attendance list, they are now "present" by default.

Minor. Added a warning when a new person is entered with exactly the same name as an existing person.

Version 4.0.13 (30 May 2006)

The compiled and uploaded version 4.0.12 was damaged. Version 4.0.13 contains no functional changes, but is simply recompiled and re-issued.

Version 4.0.12 (24 May 2006)

Minor. Show the teacher's name on the teacher control panel, so that it is clear who is logged in.

Minor. Improvements to validation and default values.

Version 4.0.11 (6 May 2006)

Minor. Added an option on the daily plan, whereby courses can be specially marked (with a diagonal line), if all students are in renewal or out of credit.

Minor. Added an option on some reports, to restrict the selection list to active entries only.

Bug. Corrected an error whereby new group members could be added to the wrong group.

Versions 4.0.5 through 4.0.10

Minor. A series of small maintenance releases, based on initial feedback from KVS/4 customers. No significant changes to functionality - these releases fixed things like translation errors, misplaced labels, and other minor interface issues.

Version 4.0.4 (1 January 2006)

Major. The first official release of KVS/4. KVS/4 is a major update to KVS that includes too many new features to list here! For further information, please look at the KVS/4 handbook.